How to Send Bulk Emails to Members

Reaching Your Members at Scale

Effective communication is the backbone of any successful union. Whether you're announcing a contract update, organizing a rally, or sharing important news, getting your message to all members quickly is essential. UnionTab's bulk email feature makes this simple.

Step 1: Navigate to the Email Tool

From your union dashboard, click on Communications in the left sidebar, then select Send Email.

Step 2: Select Your Recipients

UnionTab gives you flexible options for selecting who receives your email:

• All Members - Send to your entire membership roster
• Active Members Only - Exclude members with lapsed dues
• By Committee - Target specific groups like stewards or executive board
• Custom Selection - Hand-pick individual recipients

Step 3: Compose Your Message

Use the rich text editor to craft your message. You can:

• Add formatting (bold, italic, headers)
• Insert links and images
• Use personalization tokens like {member_name} to address each recipient personally
• Save drafts to continue later

Step 4: Preview and Send

Before sending, always use the Preview button to see exactly how your email will appear. You can also send a test email to yourself.

Tracking Delivery

After sending, UnionTab provides detailed analytics:

• Total emails sent
• Open rates
• Click-through rates
• Bounce reports

Best Practices

Keep subject lines clear and concise - Members should immediately understand the purpose of your email.

Use a consistent sender name - This builds trust and improves open rates.

Segment when appropriate - Not every message needs to go to everyone.

Include a call to action - What do you want members to do after reading?

With UnionTab's bulk email feature, staying connected with your membership has never been easier. Questions? Contact our support team anytime.