Schedule Zoom Meetings & Create Posters

Virtual Meetings Made Easy

Running a modern union often means coordinating members across different locations and schedules. UnionTab's Zoom integration lets you schedule meetings, create eye-catching promotional posters, and invite members - all from one place.

Step 1: Schedule a New Meeting

From your dashboard, navigate to Events and click Create Event. Select Zoom Meeting as the event type.

Fill in Meeting Details

• Title - e.g., "Monthly Membership Meeting"
• Date and Time - Select your meeting date and time
• Duration - How long the meeting will last
• Description - Agenda or meeting purpose
• Recurring - Set up weekly/monthly recurring meetings

UnionTab automatically creates the Zoom meeting link for you - no need to log into Zoom separately!

Step 2: Generate a Meeting Poster

One of UnionTab's most popular features is automatic poster generation. Once you've created your meeting, click the Generate Poster button.

Customize Your Poster

The poster generator lets you:

• Choose from multiple professional templates
• Add your union logo
• Customize colors to match your branding
• Include a QR code that links directly to the meeting
• Download in multiple formats (PNG, PDF)

Use these posters in your email announcements, post them on bulletin boards, or share on social media to boost attendance.

Step 3: Invite Members

UnionTab makes inviting members simple and flexible.

Option 1: Invite All Members

Click Invite All to send the meeting invitation to your entire membership. Everyone will receive an email with:

• Meeting details (date, time, agenda)
• Direct link to join the Zoom meeting
• Option to add to their calendar
• The poster image as an attachment

Option 2: Invite Specific Groups

Need to invite only certain members? Use the Select Recipients option to:

• Invite by committee (Stewards, Executive Board, etc.)
• Invite by work location
• Invite by department
• Hand-pick individual members

Option 3: Share the Link

Copy the meeting link to share via text message, social media, or any other channel. The public link can also be posted on your union website.

Managing RSVPs

Track who's planning to attend:

• View RSVP counts in real-time
• See a list of confirmed attendees
• Send reminders to those who haven't responded
• Send last-minute reminders before the meeting

After the Meeting

UnionTab automatically tracks attendance for members who joined via the link. You can:

• View attendance reports
• Follow up with members who missed the meeting
• Share meeting recordings (if recorded)

Pro Tips

Schedule meetings in advance. Give members at least a week's notice for better attendance.

Send multiple reminders. UnionTab can automatically send reminders 1 week before, 1 day before, and 1 hour before the meeting.

Use the poster! Visual announcements get 3x more engagement than text-only emails.

Record important meetings. Members who can't attend live can catch up later.

Ready to run your first virtual meeting? The whole process takes less than 10 minutes. If you need help, our support team is always here.