Sharing Files & Posts: Public vs Private

Understanding Public vs Private Content

UnionTab gives you complete control over who sees your content. Whether you're uploading important documents or creating posts, understanding the visibility settings is key to effective communication.

Part 1: Uploading Files

Accessing the File Manager

Navigate to Documents in your dashboard sidebar. Here you can upload, organize, and share files with your membership.

Uploading a New File

1. Click the Upload button
2. Select your file (PDFs, Word docs, images, spreadsheets supported)
3. Choose a folder or create a new one
4. Set the visibility (Public or Private)
5. Click Upload

Public Files

Who can see them: Anyone visiting your union's public website - members and non-members alike.

Best for:

• Public-facing documents (bylaws available to prospective members)
• Press releases
• General information about your union
• Recruitment materials

Private Files

Who can see them: Only logged-in union members.

Best for:

• Contract documents
• Meeting minutes
• Financial reports
• Member-only resources
• Internal communications

Part 2: Creating Posts

What Are Posts?

Posts are updates, announcements, or news items that appear on your union's website. Think of them like a blog or news feed for your organization.

Creating a New Post

1. Go to Posts in your dashboard
2. Click New Post
3. Add a title and content using the rich text editor
4. Upload a featured image (optional but recommended)
5. Set visibility to Public or Members Only
6. Click Publish (or Save Draft to continue later)

Public Posts

Who can see them: Everyone, including search engines (great for SEO).

Best for:

• Public announcements
• News about union victories
• Community events open to all
• General updates about your industry

Private Posts (Members Only)

Who can see them: Only logged-in members.

Best for:

• Contract negotiation updates
• Internal strategy discussions
• Member-specific announcements
• Sensitive information

Quick Tips

When in doubt, start private. You can always make content public later, but you can't un-share public content.

Use folders to organize files. Create folders like "Contracts," "Meeting Minutes," and "Training Materials" to keep things tidy.

Pin important posts. Use the pin feature to keep critical announcements at the top of your news feed.

Need help deciding what should be public vs private? Our support team is happy to discuss best practices for your specific situation.